Moving Advice

Advice, tips & downloads to help you organize your move.

Pre-move checklist

12-24 hours before your move:

• Move all items in the attic, crawl space, or temporary storage to an accessible area for the crew leader

• If moving appliances, they must be disconnected, cleaned, and serviced prior to moving (washer, dryer, stove…etc)

• Please remove printer ink cartridges and copier toner

• Empty, defrost and wipe-out refrigerators and freezers before leaving or loading

• Machinery (lawn mowers, snow blowers, etc) must be drained of all fuel / oil Drivers cannot transport gasoline.

• Carry valuable jewelry with you. If there are any hidden valuables in the house, be sure to collect prior to moving

• While we do not recommend transporting firearms, if they are transported The Brady Bill requires that the firearms’ make, model and serial number must be listed on the inventory. Drivers cannot transport ammunition or accelerants

• Due to restrictions in place by various state laws, we are unable to transport live plants during interstate moves. Please make alternative arrangements for transportation of live plants

• Trash cans and Barbecue grills must be washed out and thoroughly cleaned before the move

• Please make sure the mover is aware of your plans to move the following items: waterbeds, pendulum clocks, pianos, pool tables, sewing machines, and large screen TVs as they may require special packing

• As we are unable to transport pets, please make arrangements for transportation of animals

• Vehicles and Boats must have all personal items removed

The day of your move:

• Walkways and Driveways must be clear of snow, ice, or other hazards.

• Children and pets must be kept in a safe and secure area while crews are loading

• Bring important papers and insurance forms with you during the move

• Place any items not intended for transport in a safe area and be sure to indicate them to your crew leader

• Please remove sheets and blankets from beds to expedite the moving process.

• Tape and seal all non-toxic, non-flammable cleaning fluids in plastic bags. Label them accordingly with appropriate “this end up” designation

NOTE: We are unable to remove any permanently affixed item such as carpeting, plumbing or electrical fixtures, etc


List of items NOT to pack

Hazardous and perishable materials are not allowed

Hazardous Materials:
Aerosol Cans
Car Batteries
Charcoal/Lighter Fluid
Chemistry Sets
Cleaning Solvents
Darkroom Chemicals
Household Batteries
Liquid Bleach
Paint Thinners
Pool Chemicals
Propane Tanks
Sterno Fuel
Weed Killer

Food Without Adequate Preservation
Frozen Food
Open or Half-Used Foods
Refrigerated Foods

*If you are moving less than 550 miles and your items will be delivered within 24 hours of pickup, agents may agree to transport perishables that are properly packed and require no servicing in transit.

NOTE: You should empty your refrigerators and freezers and keep appliance doors open for at least 24 hours in advance of loading. This will allow appliances to dry out and prevent growth of mold.

Recommended items to be kept on you

We recommend that you keep sentimental or personally important items with you.

Personal Importance/ Sentimental Value: Address Books
Airline Tickets
Car Titles
Cell Phones
Computer Data Files/ Backups
Family Photographs & Albums
Home Videos
Insurance Policies
Jewelry and Furs
Keys (Car, Furniture, New Home)
Financial Documents (Stocks, Bonds, CDs, IRAs, Deeds, Tax Records)
Laptop Computers
Medical/Dental Records
New Home Documents
Prescription Medicine
Professional Files/ Research Projects
School Records

Items of Extraordinary Value

As Bayside Moving’s liability for your shipment is limited to your declaration of value in the Bill of Lading, please include the value of all items, including those of extraordinary value, in your total declaration of goods. Protection for items of extraordinary value is not an option for shipments that are valued at $.60 per pound per article Minimum Liability Option.

If there will be items of extraordinary value included in your planned move, please complete and sign a High-Value Inventory form before the move. In the event of a claim, any settlement is limited to the valuation you declare for the entire shipment. If there is a failure to list all items of extraordinary value and/or a failure to sign the High-Value Inventory form, Bayside Moving’s liability for loss/damage to those items will be limited to no more than $100 per pound per article, based upon the actual weight of the article. (Please note that this does not apply to shipments under the Minimum Liability Option.)

Some of the items that are typically considered extraordinary:

Art and Coin Collections
Computer Software or Games
Hand bags
MP3 Players
Oriental Rugs
Precious Stones or Gems
Silver and Silverware
Video Cameras

Protecting your belongings

Cargo Loss and Damage Liability

Bayside Moving provides valuation options for determining carrier liability. Which program you select determines Bayside Movings’ liability for all of your items we move, and the potential settlement amount for any claim for loss of damage to your household goods. Valuation, however, is not insurance. Instead, Valuation is a tariff level of carrier liability in the event of a proven claim for loss or damage. You are able to decide which tariff level of carrier liability you would like Bayside Moving to assume in the event of loss or damage. If you would like the type of protection provided by insurance coverage, please contact your insurance company representative.

Full-Value Protection Option

As per the furniture and other items, you can decide to use our Full Value Protection. Under this tariff level of carrier liability, if any of your goods are lost, destroyed or damaged while in our custody, at our option and up to the maximum amount of our liability, we will either:

1. Repair the goods to the extent necessary to restore them to the same condition as when they were received by us or pay you for the cost of such repairs 2. Replace the goods with goods of like kind and quality, or pay you for the cost of such a replacement.

By law, our maximum liability to you is $6.00 times the weight of the shipment. You can increase the dollar amount of our maximum liability for an additional charge by following the instructions below:

You should ask yourself and provide answers to several questions when selecting the Full Value Protection Option: 1. What do I want your maximum liability, in dollars, to be for me for the loss or damage to my goods? • I accept your automatic maximum level of liability of $6.00 times the weight of my shipment. Based on the estimate, this total amount is: $ _______ • I want to increase the dollar value of your maximum liability to the amount I write here: the carrier’s maximum liability for my shipment is: $ _______ 2. Do I want to reduce my charges by agreeing to a deductible?

Claim payments will be made to you for loss or damage to your goods without a deductible. However, in exchange for lower Full Value Protection charges you can agree to a deductible. If you decide to do this, you must indicate your selection with an “X” below: ____ $250 Deductible ____ $500 Deductible ____ $750 Deductible ____ $1,000 Deductible

Thanks for your consideration of the additional insurance option. Often times renters or Homeowner’s Insurance offers better priced insurance options for your property during the move, we highly recommend you revisit your coverage and consult with your agent when seeking additional insurance. If this is not inline with other Moving Estimates you have received, that is a red flag and a clear signal that there may be issues with that company’s legitimacy.

$0.60 Per Pound, Per Article Minimum Liability Option

There will be no additional charge for this level of liability. The base tariff rates include the charge for this minimum level of carrier liability. In order to request this coverage, you must enter “$0.60 per pound, per article” on the “Not Exceeding” line of the Valuation section of the Bill of Lading. By doing so, you are explicitly waiving your right for full-value protection. Bayside Moving’s maximum liability for the shipment is based on $0.60 times the shipment weight. Any covered cargo claims for loss or damage will be based on $0.60 times the weight of the article documented as missing or damaged. This level of liability is generally selected if a customer has other applicable coverage through an insurance company.

FMCSA Mandated Consumer Information

Glossary of moving terms

Accessorial Services – include services other than the transportation of the customer’s goods. Services including; packing, unpacking, and extra pickup, are performed by the carrier at the customer’s request. Charges for these services are in addition to the transportation costs.

Bill of Lading – is the customer’s receipt for goods and contract for transportation. The customer’s confirmation email acknowledges that the household goods can be loaded on the truck and “release to the carrier.”

Carrier – is the moving company providing transportation for the household goods under whose Department of Transportation registration the shipment is moved.  Bayside Moving does NOT subcontract out labor or delivery services.

Claim – is a statement of loss or damage to any household goods while in the care, custody or control of the carrier.

The Customer – is the person whose household goods are being moved.

Declared Valuation – is the customer’s indication of the value placed on the possessions being shipped, thereby establishing the carrier’s maximum liability for loss or damage to the shipment. Before you sign the contract (Bill of Lading), you must declare a value for your shipment.

The Department of Transportation (DOT) – is the federal agency which, through the Surface Transportation Board and Federal Motor Carrier Safety Administration within the DOT, governs the interstate transportation industry, including movers of household goods.

The Destination Agent – is the agent designated in the destination area to be available to assist or provide information to the customer or the truck operator regarding the shipment.

Estimate – is an approximation of the probable cost of the move based on factors such as the truck space required, the weight of the household goods and the origin and destination of the shipment. The two basic types of estimates are binding and non-binding:

▪   With a binding estimate, the customer knows in advance what the move will cost, excluding required destination services, regardless of variances in the actual weight (as long as the inventory of the items actually moved is the same as the estimate inventory and additional services are not requested).

▪   A non-binding estimate is based on an inventory of the customer’s household goods and provides the customer with a pricing guideline. There is no contractual commitment to this estimate, ad the final charges the customer must pay could be higher or lower than the estimated time values, depending on the actual labor needed to complete the shipment, which is a function of the actual services provided and the details and access to the origin and destination of the shipment.

Gross Weight – is that of the truck and its contents after the goods are loaded.

High-Value Inventory – is used for items of “extraordinary value” such as antiques, coin collections and jewelry included in the shipment. Items worth more than $100 per pound per article are considered articles of extraordinary value.

Inventory – is a detailed list of the items in the shipment and their condition before the truck is loaded. The truck operator will present the inventory to the customer after the truck is loaded and again when the shipment reaches the customer’s new home. The customer’s signature on the inventory acknowledges that the goods have been delivered in the same condition as received by the mover for transportation.

Net Weight – is the gross weight minus the tare weight.

Non-Allowables – are items that should not be included in the household goods shipment, including hazardous materials such as poisons, corrosives and flammables. Unless special arrangements are made, perishables such as refrigerated and frozen foods are not allowed. Federal law prohibits shipping hazardous materials and or perishables without informing your mover. Doing so may limit or reduce your mover’s normal liability.

Order for Service – is a document authorizing the moving company to transport the customer’s household goods.

Origin Agent – is the agent designated in the origin area to be available for preliminary readying of the shipment before movement or to provide information regarding the customer’s move.

Overflow – happens when articles to be shipped are left behind due to insufficient space on the primary truck. A second truck is then utilized for transportation and delivery.

PBO (packed by owner) – occurs when articles are packed by the customer for moving. All moves are assumed to be PBO unless specifically stated before hand and a pack-date scheduled.

Shuttle Service  use of a secondary smaller vehicle to complete the pickup or delivery – is used if the assigned over-the-road truck is unable to make a normal pickup or delivery because of physical constraints (extremely narrow road, inadequate parking area for the truck, weak bridge, etc.). Charges for this service are based on the weight of the shipment and the area of the country where the service is performed.

Storage-in-Transit – is the temporary storage of the customer’s household goods in the warehouse of the carrier’s agent, pending further transportation at a later date.

Site Visit Survey – is performed by an agent to examine the customer’s goods in order to develop an estimate of move charges.

Tare Weight – is that of the truck and its contents before the customer’s goods are loaded.

Tariff – is the carrier’ provisions, including rates, for services performed, applicable to the customer’s move.

Third-Party Services – are performed by someone other than the carrier at the customer’s request or required by federal, state or local law.  Example would be pool table dissasembly or light fixture removal.

The Crew Leader – oversees the loading, hauling and unloading of the customer’s possessions and usually is the crew leader of the truck that carries the household goods to the destination.

Weight or Volume Additive – Some articles included in a shipment (e.g., camper shells, boats, canoes, boat trailers, etc.) are comparatively light and occupy space in the truck that is not commensurate with their weight. For instance, one might load 4,000 pounds of furniture and cartons in the space taken by a 1,500-pound boat. To compensate for this inequity, our price list provides a schedule of additional weights for such articles.